Onboarding Buddy: AI-powered assistant for new hires

A lightweight onboarding assistant that gives new hires a clear checklist and answers policy/benefits FAQs. Built as a PM-focused, low-code prototype: Lovable for the UI and n8n for workflow/LLM logic.

TL;DR

• Problem
  The first week at a new job is overwhelming for employees and repetitive for HR.
  New hires juggle multiple setup tasks and policies, while HR spends hours answering FAQs.

• Solution
  A simple onboarding assistant with:

  1. Checklist – clear, step-by-step tasks for new hires
  2. AI chatbot – instant answers to policy & benefits FAQs

• My Role
  Defined the problem, wrote the PRD, designed wireframes in Figma, built the prototype in Lovable,
  and automated workflows in n8n with OpenAI.

🔗 Quick links

• Live prototype (Lovable)
• Product Requirements Document (PRD)
• Wireframes (Figma)
• Demo video (Loom)

🔄 n8n Workflow

Download JSON workflow

🚀 Core features

1. Onboarding checklist

   • Essential setup tasks with short descriptions and direct links.

2. AI chat assistant

   • Answers common HR/benefits/policy questions from a curated knowledge base.
   • Guardrails:
     • If HR-related but unknown → hands off to HR email.
     • If not HR-related → politely declines.

👩‍💻 Who it’s for

• Primary: New hires in week 1.
• Secondary: HR teams looking to reduce repetitive questions.

🌱 Outcomes I’m targeting

• ≥ 90% checklist completion in week 1
• ≥ 80% FAQ resolution without HR escalation
• Avg. first-week satisfaction ≥ 4/5
• Lower “time to productivity” on required setup tasks

🛠️ How it works (architecture)

• Frontend: Lovable (no-code UI), Figma (wireframes)
• Workflow/logic: n8n
• LLM: OpenAI Chat Model
• Knowledge base: Notion (mock knowledge base for POC)

High level flow

1. UI sends question → n8n Webhook
2. n8n AI Agent:
   • Uses OpenAI for response
   • Pulls checklist/policy/benefits info from Notion
   • Keeps short-term context (“memory”)
3. Format response → return to UI

Note: In production, the knowledge base would point to the company’s sources (HRIS, policy hub, benefits portal). No live company data is used here.

🔧 Run notes (for reviewers)

• Lovable UI is live via the link above.
• The chatbot endpoint was run locally via n8n for the demo.
• If you want to import the workflow, use the JSON Onboarding Buddy Workflow.json and set n8n credentials for:
  • OPENAI API
  • Notion Integration

⚖️ License

Personal portfolio project. All rights reserved.