application data requirements (output)--for better discussion later

[yiftachashkenazi]

@Goldziher To make it easier for me to explain during the conversation, I’m sending this first. What I did here was take another LLM (Gemini) and had it read all the instructions + the NLP. This way, there’s a structured text containing all the guidelines of the call for proposals. I’ll explain in the conversation how this information can be used for the frontend, and it might also significantly improve the quality of the outputs (if we connect it properly to the system’s results and maybe also to the prompts that generate the text).

CFP Analysis Report

Generated: 2025-09-01 10:53:27
Content Length: 2,376 characters
Sections Identified: 9
Length Constraints: 5
Evaluation Criteria: 4

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Comprehensive CFP Section Requirements Analysis

This analysis details the requirements for the 2025 NSF Collaborative Research Program, covering proposal sections, length constraints, evaluation criteria, and additional submission guidelines.

1. Required Sections Analysis

• Section Name: Project Description (Overall)

  • Definition/Purpose: The core narrative of the proposal, detailing the research plan and its context.
  • Content Requirements: Must encompass Specific Aims, Background and Significance, Preliminary Data, and Research Plan and Methods.
  • Dependencies: Serves as the main body for several sub-sections.

• Section Name: Specific Aims

  • Definition/Purpose: Clearly state the overarching goals and specific objectives of the proposed research.
  • Content Requirements: Concise and focused statements of what the project intends to achieve.

• Section Name: Background and Significance

  • Definition/Purpose: Provide context for the proposed research, highlighting its importance and relevance within the field.
  • Content Requirements: Review relevant prior work, identify gaps in knowledge, and explain how the proposed research will address these gaps and contribute to the field.

• Section Name: Preliminary Data

  • Definition/Purpose: Present existing data that supports the feasibility and rationale of the proposed research.
  • Content Requirements: Include data generated by the investigators that demonstrates their capability and the viability of the project's approach.

• Section Name: Research Plan and Methods

  • Definition/Purpose: Detail the experimental design, methodologies, and analytical approaches to be used to achieve the specific aims.
  • Content Requirements: Provide sufficient detail for reviewers to assess the scientific and technical merit of the proposed work, including experimental procedures, data collection, and analysis plans.

• Section Name: Timeline and Milestones

  • Definition/Purpose: Outline the projected schedule for completing the research activities and achieving key project objectives.
  • Content Requirements: A clear schedule of major tasks, deliverables, and expected completion dates over the project duration.

• Section Name: Budget Justification

  • Definition/Purpose: Provide a detailed explanation and justification for all requested funds.
  • Content Requirements: Itemized breakdown of costs, explaining how each expense directly supports the proposed research activities.

• Section Name: Biographical sketches for all investigators

  • Definition/Purpose: Provide professional qualifications and relevant experience for all key personnel involved in the project.
  • Content Requirements: Standard biographical sketches (e.g., NSF format) for the Principal Investigator and all co-investigators.

• Section Name: Letters of collaboration from partner institutions

  • Definition/Purpose: Document formal commitments and contributions from collaborating institutions.
  • Content Requirements: Letters from authorized representatives of partner institutions confirming their involvement and support for the collaborative project.

2. Length Requirements Analysis

• Section: Project Description (Overall)

  • Measurement Type: Pages
  • Limit: 15 pages maximum
  • Exclusions: Not specified, typically excludes references, figures, and appendices unless otherwise stated.
  • Format Context: 11-point font, single spacing, 1-inch margins.

• Section: Specific Aims

  • Measurement Type: Pages
  • Limit: 2 pages maximum
  • Exclusions: Not specified.
  • Format Context: 11-point font, single spacing, 1-inch margins.

• Section: Background and Significance

  • Measurement Type: Pages
  • Limit: 4 pages maximum
  • Exclusions: Not specified.
  • Format Context: 11-point font, single spacing, 1-inch margins.

• Section: Preliminary Data

  • Measurement Type: Pages
  • Limit: 3 pages maximum
  • Exclusions: Not specified.
  • Format Context: 11-point font, single spacing, 1-inch margins.

• Section: Research Plan and Methods

  • Measurement Type: Pages
  • Limit: 6 pages maximum
  • Exclusions: Not specified.
  • Format Context: 11-point font, single spacing, 1-inch margins.

3. Evaluation Criteria Analysis

• Primary Criteria:
  • Intellectual Merit (40%)
  • Broader Impacts (30%)
  • Collaboration Plan (20%)
  • Budget Appropriateness (10%)
• Scoring Rubric: Percentages are provided for each primary criterion, totaling 100%.
• Review Process: Proposals will be evaluated by reviewers.
• Decision Factors: Reviewers will specifically assess scientific excellence, innovation potential, team qualifications, and feasibility of the proposed work.

4. Additional Requirements

• Formatting Requirements:

  • General: Standard NSF proposal format.
  • Font: 11-point font.
  • Spacing: Single spacing.
  • Margins: 1-inch margins.

• Submission Guidelines:

  • Submission Portal: All proposals must be submitted through NSFPropSpace.gov.
  • Full Proposal Deadline: March 15, 2025.
  • Late Submissions: Will not be accepted under any circumstances.
  • Format: Use the standard NSF proposal format.

• Eligibility Constraints:

  • Principal Investigator: Must be affiliated with an accredited U.S. institution.
  • Collaboration: Proposals must involve at least two institutions.
  • Early-career Investigators: Particularly encouraged (within 7 years of PhD).
  • International Collaborations: Welcome, but funding is limited to U.S. participants.

• Budget Guidelines:

  • Maximum Total Award: $1,200,000 over 36 months (three years).
  • Allowable Costs: Direct costs only.
  • Disallowed Costs: Indirect costs are not allowed.
  • Equipment Purchases: Over $5,000 require special justification.
  • Travel Funds: May not exceed 10% of the total budget.
  • Student Support: Encouraged and should be detailed in the budget justification.

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NLP Analysis Summary

The following semantic categories were identified in the CFP content:

• money: 7 sentences
• date_time: 5 sentences
• writing_related: 7 sentences
• other_numbers: 5 sentences
• recommendations: 3 sentences
• orders: 3 sentences
• positive_instructions: 2 sentences
• negative_instructions: 3 sentences
• evaluation_criteria: 5 sentences

Detailed NLP Categorization

## NLP Analysis
Total: 40 categorized sentences

money (7):
1. Program Summary
The National Science Foundation (NSF) invites proposals for collaborative research projects that address fundamental questions in science and engineering.
2. The maximum award amount is $1,200,000 over three years.
3. Eligibility Requirements
• Principal Investigator must be affiliated with an accredited U.S. institution
• Proposals must involve at least two institutions
• Early-career investigators (within 7 years of PhD) are particularly encouraged
• International collaborations are welcome but funding is limited to U.S. participants

3.
4. Proposal Requirements
Applications must not exceed 15 pages for the project description and include:
• Specific Aims (2 pages maximum)
• Background and Significance (4 pages maximum)
• Preliminary Data (3 pages maximum)
• Research Plan and Methods (6 pages maximum)
• Timeline and Milestones
• Budget Justification
• Biographical sketches for all investigators
• Letters of collaboration from partner institutions

4.
5. Budget Guidelines
• Maximum total award: $1,200,000 over 36 months
• Direct costs only - indirect costs are not allowed
• Equipment purchases over $5,000 require special justification
• Travel funds may not exceed 10% of total budget
• Student support is encouraged and should be detailed

5.
6. Evaluation Criteria
Proposals will be evaluated based on:
• Intellectual Merit (40%)
• Broader Impacts (30%)
• Collaboration Plan (20%)
• Budget Appropriateness (10%)
7. Important Dates
Letter of Intent deadline: January 15, 2025
Full proposal deadline: March 15, 2025
Awards announced: September 1, 2025
Project start date: October 1, 2025

7.

date_time (5):
1. Request for Proposals: 2025 NSF Collaborative Research Program

1.
2. The maximum award amount is $1,200,000 over three years.
3. Eligibility Requirements
• Principal Investigator must be affiliated with an accredited U.S. institution
• Proposals must involve at least two institutions
• Early-career investigators (within 7 years of PhD) are particularly encouraged
• International collaborations are welcome but funding is limited to U.S. participants

3.
4. Budget Guidelines
• Maximum total award: $1,200,000 over 36 months
• Direct costs only - indirect costs are not allowed
• Equipment purchases over $5,000 require special justification
• Travel funds may not exceed 10% of total budget
• Student support is encouraged and should be detailed

5.
5. Important Dates
Letter of Intent deadline: January 15, 2025
Full proposal deadline: March 15, 2025
Awards announced: September 1, 2025
Project start date: October 1, 2025

7.

writing_related (7):
1. Program Summary
The National Science Foundation (NSF) invites proposals for collaborative research projects that address fundamental questions in science and engineering.
2. The maximum award amount is $1,200,000 over three years.
3. Proposal Requirements
Applications must not exceed 15 pages for the project description and include:
• Specific Aims (2 pages maximum)
• Background and Significance (4 pages maximum)
• Preliminary Data (3 pages maximum)
• Research Plan and Methods (6 pages maximum)
• Timeline and Milestones
• Budget Justification
• Biographical sketches for all investigators
• Letters of collaboration from partner institutions

4.
4. Budget Guidelines
• Maximum total award: $1,200,000 over 36 months
• Direct costs only - indirect costs are not allowed
• Equipment purchases over $5,000 require special justification
• Travel funds may not exceed 10% of total budget
• Student support is encouraged and should be detailed

5.
5. Important Dates
Letter of Intent deadline: January 15, 2025
Full proposal deadline: March 15, 2025
Awards announced: September 1, 2025
Project start date: October 1, 2025

7.
6. Submission Requirements
All proposals must be submitted through NSFPropSpace.gov using the standard NSF proposal format.
7. Proposals should follow NSF formatting guidelines including 11-point font, single spacing, and 1-inch margins.

8.

other_numbers (5):
1. Request for Proposals: 2025 NSF Collaborative Research Program

1.
2. Budget Guidelines
• Maximum total award: $1,200,000 over 36 months
• Direct costs only - indirect costs are not allowed
• Equipment purchases over $5,000 require special justification
• Travel funds may not exceed 10% of total budget
• Student support is encouraged and should be detailed

5.
3. Evaluation Criteria
Proposals will be evaluated based on:
• Intellectual Merit (40%)
• Broader Impacts (30%)
• Collaboration Plan (20%)
• Budget Appropriateness (10%)
4. Proposals should follow NSF formatting guidelines including 11-point font, single spacing, and 1-inch margins.

8.
5. Contact Information
For questions regarding this solicitation, contact:
Program Officer: Dr. Sarah Johnson
Email: sjohnson@nsf.gov
Phone: (703) 292-8400

recommendations (3):
1. Eligibility Requirements
• Principal Investigator must be affiliated with an accredited U.S. institution
• Proposals must involve at least two institutions
• Early-career investigators (within 7 years of PhD) are particularly encouraged
• International collaborations are welcome but funding is limited to U.S. participants

3.
2. Budget Guidelines
• Maximum total award: $1,200,000 over 36 months
• Direct costs only - indirect costs are not allowed
• Equipment purchases over $5,000 require special justification
• Travel funds may not exceed 10% of total budget
• Student support is encouraged and should be detailed

5.
3. Proposals should follow NSF formatting guidelines including 11-point font, single spacing, and 1-inch margins.

8.

orders (3):
1. Eligibility Requirements
• Principal Investigator must be affiliated with an accredited U.S. institution
• Proposals must involve at least two institutions
• Early-career investigators (within 7 years of PhD) are particularly encouraged
• International collaborations are welcome but funding is limited to U.S. participants

3.
2. Proposal Requirements
Applications must not exceed 15 pages for the project description and include:
• Specific Aims (2 pages maximum)
• Background and Significance (4 pages maximum)
• Preliminary Data (3 pages maximum)
• Research Plan and Methods (6 pages maximum)
• Timeline and Milestones
• Budget Justification
• Biographical sketches for all investigators
• Letters of collaboration from partner institutions

4.
3. Submission Requirements
All proposals must be submitted through NSFPropSpace.gov using the standard NSF proposal format.

positive_instructions (2):
1. Eligibility Requirements
• Principal Investigator must be affiliated with an accredited U.S. institution
• Proposals must involve at least two institutions
• Early-career investigators (within 7 years of PhD) are particularly encouraged
• International collaborations are welcome but funding is limited to U.S. participants

3.
2. Submission Requirements
All proposals must be submitted through NSFPropSpace.gov using the standard NSF proposal format.

negative_instructions (3):
1. Proposal Requirements
Applications must not exceed 15 pages for the project description and include:
• Specific Aims (2 pages maximum)
• Background and Significance (4 pages maximum)
• Preliminary Data (3 pages maximum)
• Research Plan and Methods (6 pages maximum)
• Timeline and Milestones
• Budget Justification
• Biographical sketches for all investigators
• Letters of collaboration from partner institutions

4.
2. Budget Guidelines
• Maximum total award: $1,200,000 over 36 months
• Direct costs only - indirect costs are not allowed
• Equipment purchases over $5,000 require special justification
• Travel funds may not exceed 10% of total budget
• Student support is encouraged and should be detailed

5.
3. Late submissions will not be accepted under any circumstances.

evaluation_criteria (5):
1. This program supports interdisciplinary teams working on transformative research with potential for broad impact.
2. Proposal Requirements
Applications must not exceed 15 pages for the project description and include:
• Specific Aims (2 pages maximum)
• Background and Significance (4 pages maximum)
• Preliminary Data (3 pages maximum)
• Research Plan and Methods (6 pages maximum)
• Timeline and Milestones
• Budget Justification
• Biographical sketches for all investigators
• Letters of collaboration from partner institutions

4.
3. Evaluation Criteria
Proposals will be evaluated based on:
• Intellectual Merit (40%)
• Broader Impacts (30%)
• Collaboration Plan (20%)
• Budget Appropriateness (10%)
4. Reviewers will assess scientific excellence, innovation potential, team qualifications, and feasibility of the proposed work.
5. Submission Requirements
All proposals must be submitted through NSFPropSpace.gov using the standard NSF proposal format.

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