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User Guide

Table of Contents

  1. Introduction
  2. Quick Start
  3. Features
  4. FAQ
  5. Command Summary
  6. Notes

Introduction

This is a CLI-based Event Manager for organizing events, participants, and schedules. It supports priority levels, conflict detection, event filtering, user roles (admin/member), and participant availability. Each participant can log in and see or manage only their assigned events. Data is saved automatically between sessions.

Quick Start

  1. Ensure you have Java 17 or above installed on your computer.
  2. Download the latest EventSync.jar.
  3. Copy the .jar file into any folder you want to use as the home directory for Event Manager.
  4. Open a command prompt or terminal and navigate to the folder where you placed the .jar file.
  5. Run the application using the following command:
java -jar EventSync.jar
  1. Type a command and press Enter to execute it.

Features

👤 create — Creates a user and sets availability

Command: create

Input format:
You will be asked to provide:

  • Name
  • Password
  • Access level (ADMIN or MEMBER)
  • Number of available slots
  • Availability slots (yyyy-MM-dd HH:mm - yyyy-MM-dd HH:mm)

Example

Press 'login' to log in or 'create' to create a new user.
>create

Enter participant's name (or type 'exit' to cancel): 
>Alice

Enter participant's password (or type 'exit' to cancel):
>123

Enter participant's access level (1 for Admin, 2 for Member) (or type 'exit' to cancel): 
>2

Enter number of availability slots (maximum 10) (or type 'exit' to cancel): 
>1

Enter start time for availability slot 1 (in format yyyy-MM-dd HH:mm) (or type 'exit' to cancel): 
>2025-03-31 12:00

Enter end time for availability slot 1 (in format yyyy-MM-dd HH:mm) (or type 'exit' to cancel): 
>2025-05-31 12:00

Successfully created: Alice

✅ login — Log in as an existing participant

Command: login

Notes:

  • You must log in to manage or view events.
  • Prompts for your name and password.
  • You will be asked to provide:
  • Username
  • Password
  • Required before accessing most features.

Example for Successful Login

Please enter 'login' to log in or continue with your previous command.
>login

Please enter your Username (or type 'exit' to leave)
>Alice

Please enter your password (or type 'exit' to leave)
>123

Successfully logged in.
╔═════════════════════════════════════════╗
║          EVENT SYNC COMMAND MENU        ║
╠═════════════════════════════════════════╣
║  === Event Management Commands ===      ║
║  add            - Add new event         ║
║  listall        - List all events       ║
║  delete         - Delete an event       ║
║  edit           - Edit an event         ║
║  duplicate [ID] - Duplicate an event    ║
║  addparticipant - Add to event          ║
║                                         ║
║  === Participant Commands ===           ║
║  list           - List your events      ║
║  find [KEYWORD] - Search events         ║
║  filter         - Filter events         ║
║  listparticipants- List participants    ║
║                                         ║
║  === Session Commands ===               ║
║  create         - Create new user       ║
║  login          - Login to system       ║
║  logout         - Logout                ║
║                                         ║
║  === System Commands ===                ║
║  bye            - Exit program          ║
║  help           - Show help menu        ║
╚═════════════════════════════════════════╝

Example for Unsuccessful Login

Please enter your Username (or type 'exit' to leave)
>Terry 

User not found. Please enter 'create' to create user first!
>login

Please enter your Username (or type 'exit' to leave)
>Alice

Please enter your password (or type 'exit' to leave)
>330

Wrong password. Do you want to login again? (yes/no)
>no

Wrong password! Session ends

🔒 logout — Ends the current user session

Command: logout

Notes:

  • You must login first
  • Another participant can log in afterward.

Example

>logout
Terry has logged out.
Bye! Press 'login' to log in or 'create' to create a new user.

📅 add — Add a new event

Command: add

Notes:

  • You need to log in to an ADMIN account.
  • Adds an event to the system. Only ADMIN can add an event. The creator will be automatically added to the event.

Input format:

Event Name | Start Date | End Date | Location | Description

Date/time must be in yyyy-MM-dd HH:mm format.
You will then be prompted to set the event’s priority (HIGH, MEDIUM, LOW).

Example

>add

Enter event details (format: Event Name | Start Date | End Date | Location | Description) (or type 'exit' to cancel): 
>Team Meeting | 2025-10-10 20:00 | 2025-10-10 21:00 | Conference Room | A team meeting to discuss project updates

Enter event priority (LOW, MEDIUM, HIGH): 
>Low

The event
+----------------------+--------------------------------+
| Name                 | Team Meeting
| Start Time           | 2025-10-10 20:00
| End Time             | 2025-10-10 21:00
| Location             | Conference Room
| Description          | A team meeting to discuss project updates
| Participants         | [Participant: Terry]
+----------------------+--------------------------------+
has been added to the list.

✏️ edit — Edit an existing event

Command: edit

Notes:

  • Only ADMIN can edit an event.
  • You will be shown options to modify:
    1. Name
    1. Start time
    1. End time
    1. Location
    1. Description

Example:

>edit

Enter event index to edit (or type 'exit' to cancel): 
>1

--- Editing Event ---
+----------------------+--------------------------------+
| Name                 | Team Meeting
| Start Time           | 2025-10-10 20:00
| End Time             | 2025-10-10 21:00
| Location             | Conference Room
| Description          | A team meeting to discuss project updates
| Participants         | [Participant: Terry]
+----------------------+--------------------------------+
What would you like to edit?
1. Name
2. Start Time (format: yyyy-MM-dd HH:mm)
3. End Time (format: yyyy-MM-dd HH:mm)
4. Location
5. Description
6. Done

Enter your choice (1-6):
>1

Enter New Event Name  (or type 'exit' to cancel): meet
✅ Name updated:

--- Editing Event ---
+----------------------+--------------------------------+
| Name                 | meet
| Start Time           | 2025-10-10 20:00
| End Time             | 2025-10-10 21:00
| Location             | Conference Room
| Description          | A team meeting to discuss project updates
| Participants         | [Participant: Terry]
+----------------------+--------------------------------+
What would you like to edit?
1. Name
2. Start Time (format: yyyy-MM-dd HH:mm)
3. End Time (format: yyyy-MM-dd HH:mm)
4. Location
5. Description
6. Done

Enter your choice (1-6):
>6

✅ Event editing completed.

🗑️ delete — Delete an event from system

Command: delete

Notes:

  • Only ADMIN can delete an event.
  • You will be prompted to search by name.
  • If multiple matches are found, you can select by index.
  • Confirmation is required before deletion.
>delete

Enter name to search for events to delete (or type 'exit' to cancel):
>meet

Matching Events:
1. meet
2. Team Meeting
Enter the index of the event you want to delete: 
>2

Confirm deletion of "Team Meeting"? (yes/no):
>yes

"Team Meeting" has been deleted.

📋 list — List events assigned to you

Command: list

Notes:

  • Displays all events for the logged-in participant.
  • You’ll be prompted to choose a sort order:
    • priority — by priority, then end time
    • start — by start time, then priority
    • end — by end time, then priority

Example

>list

Enter your sort type (priority, start, end) or type 'exit' to cancel:
>end

The event 1 is: 
+----------------------+--------------------------------+
| Name                 | Team Meeting
| Start Time           | 2025-03-12 20:00
| End Time             | 2025-03-12 21:00
| Location             | Conference Room
| Description          | A team meeting to discuss project updates
| Participants         | [Participant: a]
+----------------------+--------------------------------+
Priority: LOW

The event 2 is: 
+----------------------+--------------------------------+
| Name                 | chill
| Start Time           | 2025-03-31 19:00
| End Time             | 2025-03-31 20:00
| Location             | Room
| Description          | A team meeting to relax
| Participants         | [Participant: a]
+----------------------+--------------------------------+
Priority: LOW

📋 listall — List all events in the system

Command: listall

Notes:

  • You need to log in to an ADMIN account first.
  • You’ll be prompted to choose a sort order:
    • priority — by priority, then end time
    • start — by start time, then priority
    • end — by end time, then priority

Example

>listall

Enter your sort type: Now we have a list of available sort types: priority, start, end 
>priority

The event 1 is: 
+----------------------+--------------------------------+
| Name                 | Team Meeting
| Start Time           | 2025-03-12 20:00
| End Time             | 2025-03-12 21:00
| Location             | Conference Room
| Description          | A team meeting to discuss project updates
| Participants         | [Participant: a]
+----------------------+--------------------------------+
Priority: LOW

The event 2 is: 
+----------------------+--------------------------------+
| Name                 | chill
| Start Time           | 2025-03-31 19:00
| End Time             | 2025-03-31 20:00
| Location             | Room
| Description          | A team meeting to relax
| Participants         | [Participant: a]
+----------------------+--------------------------------+
Priority: LOW

The event 3 is: 
+----------------------+--------------------------------+
| Name                 | meet
| Start Time           | 2025-10-10 20:00
| End Time             | 2025-10-10 21:00
| Location             | Conference Room
| Description          | A team meeting to discuss project updates
| Participants         | [Participant: Terry]
+----------------------+--------------------------------+
Priority: LOW

🧠 find KEYWORD — Search for events

Command : find <KEYWORD>

Notes:

  • Finds events that contain the keyword in either:
    • Event name
    • Event description

Example :

> find chill

Found 1 matching events.
Here are the matching events in your list: 
 1. +----------------------+--------------------------------+
| Name                 | chill
| Start Time           | 2025-03-31 19:00
| End Time             | 2025-03-31 20:00
| Location             | Room
| Description          | A team meeting to relax
| Participants         | [Participant: a]
+----------------------+--------------------------------+

🎯 filter — Show events by priority

Command : filter

Notes:

  • Filters and displays events by either:
    • A certain priority
    • A priority range

Input format::

  • filter {priority}
  • filter {lower-priority} {higher-priority}

Valid values: HIGH, MEDIUM, LOW.

Example for certain priority

>filter

Enter a priority or a range (or type 'exit' to cancel):
>HIGH

Found 1 matching events.
Here are the matching events in your list: 
 1. +----------------------+--------------------------------+
| Name                 | coffee
| Start Time           | 2025-03-20 15:00
| End Time             | 2025-03-20 16:00
| Location             | Conference Room
| Description          | Coffee chat
| Participants         | [Participant: a]
+----------------------+--------------------------------+

Example for Range

>filter

Enter a priority or a range (or type 'exit' to cancel):
>LOW HIGH

Found 2 matching events.
Here are the matching events in your list: 
 1. +----------------------+--------------------------------+
| Name                 | Team Meeting
| Start Time           | 2025-03-12 20:00
| End Time             | 2025-03-12 21:00
| Location             | Conference Room
| Description          | A team meeting to discuss project updates
| Participants         | [Participant: a]
+----------------------+--------------------------------+
2. +----------------------+--------------------------------+
| Name                 | coffee
| Start Time           | 2025-03-20 15:00
| End Time             | 2025-03-20 16:00
| Location             | Conference Room
| Description          | Coffee chat
| Participants         | [Participant: a]
+----------------------+--------------------------------+

📎 duplicate — Duplicate an existing event

Command : duplicate

Notes:

  • Clones an existing event and gives it a new name. Only ADMIN can duplicate an event.
  • You will be prompted to enter:
    • Event index
    • New name
  • The copy retains all original details and priority.

Example :

> duplicate

Enter duplicate command (format: <index> <New Event Name>)(or type 'exit' to cancel):
>1 new

Event duplicated: +----------------------+--------------------------------+
| Name                 | new
| Start Time           | 2025-10-10 20:00
| End Time             | 2025-10-10 21:00
| Location             | Conference Room
| Description          | A team meeting to discuss project updates
| Participants         | [Participant: Terry]
+----------------------+--------------------------------+

🙋 addparticipant — Assign participant to event

Command : addparticipant

Notes:

  • Adds a participant to an event if available.
  • Only ADMIN can add a participant.

Example : ✅ Successful Addition

>addparticipant

Available Events:
1. meet
2. Team Meeting
3. chill
4. coffee
5. new
6. ret
Available Participants:
- Alice
- Terry
- a
- gg
Use: <EventIndex> | <Participant Name>
Type 'exit' to cancel.
> 6 | gg

Event Index: 5
Event Start Time: 2025-03-20T16:30
Event End Time: 2025-03-20T17:00
Checking participant availability
  -2025-03-20T14:00 to 2025-03-20T19:00
Participant gg has been added.

Example : Fail Addition

>addparticipant
5|Alice

Event Index: 4
Event Start Time: 2025-10-10T20:00
Event End Time: 2025-10-10T21:00
Checking participant availability
  -2025-03-31T12:00 to 2025-05-31T12:00
Warning: Scheduling Conflict
Participants are not able to attend
Please find another participant
Participant Alice is unavailable during the event.Enter 'addparticipant' to try again or try other features.

🧑‍🤝‍🧑 listparticipants — Show event participants

Command : listparticipants

Notes:

  • Lists participants of a selected event.
  • You will be prompted to enter the index of the event.

Example:

>listparticipants

Available Events:
1. meet
2. Team Meeting
3. chill
4. coffee
5. new
6. ret
Enter event index to list participants (or type 'exit' to cancel):
>6

Participants for event "ret":
- Participant: a
- Participant: gg

👋 bye — Exit the application

Command : 'bye'

Notes

Saves all data and exits the program safely.

Example :

> bye

Bye!

FAQ

Q: What format should dates follow?
A: yyyy-MM-dd HH:mm — e.g., 2025-04-10 18:00

Q: Why can't I see any events after logging in?
A: You can only view events assigned to you. Ask an admin to add you as a participant.

Q: Can a member user edit events?
A: No, only participants with the ADMIN role can edit event details.

Command Summary

Command(Then follow the guidance) Description
login Log in as an existing user
create Create a new participant
logout Log out of the session
add Add a new event
edit Edit an event (admin only)
delete Delete an event
duplicate Duplicate an event
list List your assigned events
listall List all events (admin only)
find KEYWORD Search events by name or description
filter Filter events by priority
addparticipant Add a participant to an event
listparticipants List all participants for an event
bye Exit the program

Final Notes

  • All changes are saved automatically after every command.
  • Participant availability is validated before adding to events.
  • Commands must be entered exactly as shown (case-insensitive).
  • Events are visible only to assigned participants.