EntryManagement

App for Innovacer SummerGeeks 2020

Intrdouction

Entry Management is a software biuld to manage the entries made by visitors to meet the hosts at Innovaccer Office.

Resources Used

• Android Studio (Java and XML)
• Firebase Realtime Database
• Java Mail API
• SMS services

Database Structure

|__Hosts
	|__1
	   |__Email
	   |__Name
	   |__Phone
	|__2
	   |__Email
	   |__Name
	   |__Phone
|_Visitors
	 |__Generated ID
	 		|__checkin
			|__checkin-date
			|__checkout
			|__email
			|__host_object
			|__name
			|__ongoing
			|__phone
			|__token

Approach

I have thought of this software as a simple entry management done at the gate entry. The current way to make entry is to write your and the host details in a register while making an entry and siging that entry with your signature. I have tried to bring the same process in an application on which the visitor can easily make an entry.

Application Flow

• When you open the application a splash screen appears

• After a moment the splash finishes and a list of current entries made appears. If no current entries are made a list empty message is displayed.

• Clicking on "make a new entry" button will display a list of hosts available at the department and whom the visitor can meet.

• The visitor can select one of the hosts he/she wants to meets. You can also add a host by clicking the plus button at the bottom right corner of the screen. A form appears asking the details of the host to be added.

• Click on add host button after filling the form. The page closes and the updated list of hosts is again displayed.
• When the visitor selects a host of his/her choice then he/she is asked to fill a form.

• After filling in his/her details the visitor presses the "Check-in" button. Doing this the user check-in entry is completed and a token is mailed to the visitor as well.

• After clicking "ok" button, the entry list page again opens with the details of the checked-in user.

• The host receives an email as well as the message describing the details of the visitor. Image of the mail is attached.

• After the visit is done the visitor selects his/her details from the list. When the item on the entry lis is clicked a page appears showing the visit details as well as an option to checkout.

• When the "checkout" button is pressed the visitor is asked to confirm the checkout after entering the provided token.

• If the visitor enters right token then he/she is successfully checked-out. Also the details of that visitor is removed from that list. The updated list is shown herewith.

• The visitor then gets an email describing the details of the visit.

Usage Information

• Since the data of the visitor is to be preserved, therefore that data is stored in Firebase Realtime Database.
• The admin ID used is : entry.innov@gmail.com, Password: innoventry
• Host IDs used are: 1) innov.testmail.1@gmail.com, Password: innovtest1 and 2) innov.testmail.2@gmail.com, Password: innovtest2
• Visitor ID used is: visitor.testmail@gmail.com, Password: visitortest
• Firebase Database Link: https://console.firebase.google.com/u/2/project/entry-management-38cc2/database/entry-management-38cc2/data Password for this is same as admin ID.