AI Workshop Tracker

Live at aiworkshoptracker.com

A static website that aggregates AI/ML/Robotics conference workshop information in one place:

• 📅 Upcoming submission deadlines for COLM, CVPR, CoRL, ECCV, ICLR, ICML, ICRA, IROS, and NeurIPS workshops, with live countdowns and AoE → local-time conversion; the board shows open calls, and everything else is reachable through search
• 🔎 One unified, faceted search across every workshop edition and 20k+ accepted-paper titles, filterable by conference, status, year, and topic — fully static (Pagefind), so it runs entirely in the browser with no search server
• ⭐ Save workshops and papers to a personal list, stored in your own browser (no account, no sign-in)
• 📄 Auto-generated accepted-paper listings for OpenReview-hosted workshops on each workshop's page
• 🗂️ A page for each conference (e.g. /conference/neurips/) listing its workshops by year — with schema.org structured data and an /llms.txt summary that make the dataset easy for search engines and AI assistants to cite

Conference deadline trackers exist; workshop deadlines never had one. This fills that gap. Ships with 750+ real workshop editions (2024–2026, across all nine conferences) and 20,000+ accepted-paper titles imported from OpenReview venue records.

How it works

GitHub repo (single source of truth)
 ├── data/workshops/*.yml      one YAML file per workshop edition (community-edited)
 ├── data/conferences.yml      conference metadata
 ├── data/editions.yml         per-edition conference dates (drives "Past" for deadline-unknown entries)
 ├── data/topics.yml           controlled topic vocabulary
 ├── cache/openreview/*.json   committed paper-list caches (fetched monthly)
 ├── lib/                      shared date/AoE, data-loading, and ICS code
 ├── scripts/                  validation, OpenReview fetcher, automation helpers
 ├── site/                     Astro static site (reads ../data at build time)
 └── .github/workflows/        CI validation + scheduled automation

The guiding principle is zero hosting cost and near-zero maintenance: the Git repo is the only source of truth, the site is fully static (no backend, no database), accepted-paper lists are cached from OpenReview by a scheduled job, and deadline statuses are derived at build time rather than stored. Contributions are validated by CI, not by hand.

For the reasoning behind these choices and the behavior details that matter when modifying the site (search semantics, the deploy-resilient search engine, favorites storage, link handling), see docs/ARCHITECTURE.md.

Quickstart (local)

Requires Node 20+.

npm ci                         # root deps (validation/scripts)
npm ci --prefix site           # site deps (Astro, Pagefind)

node scripts/validate.mjs      # validate all workshop data
npm run dev --prefix site      # dev server at localhost:4321 (search needs a full build)
npm run build --prefix site    # full build incl. search index -> site/dist

Deploying

The site is a static build (site/dist) and hosts anywhere that serves static files. Two zero-cost options — GitHub Pages or Cloudflare Pages — plus the environment-variable reference are in docs/DEPLOYING.md.

Adding / fixing workshops

See CONTRIBUTING.md. Short version: use the "Add a workshop" issue form (no Git needed — a bot opens the PR), or copy data/workshops/_template.yml and open a PR yourself. Every workshop page has a ✎ Edit link that opens a short, timezone-safe form.

Automation

Scheduled GitHub Actions keep the data fresh with near-zero maintenance: a weekly OpenReview discovery job, a daily imminent-deadline re-check, and a monthly paper refresh each validate their changes and commit straight to main, while issue-form submissions arrive as pull requests for review. The full workflow list, the "add a conference" procedure, and bulk-importing workshop lists are in docs/AUTOMATION.md.

Data & API

• Machine-readable dump: /api/workshops.json (regenerated on every deploy)
• Forum ids of papers with no PDF (supports saved-paper PDF links): /api/papers-without-pdf.json
• New-workshop announcements: /rss.xml
• LLM-friendly site summary (llms.txt): /llms.txt
• Calendar feeds (paused — see CALENDAR_ENABLED): /feeds/all.ics, /feeds/<conference>.ics, /feeds/topic-<id>.ics, /feeds/ws-<slug>.ics

Licensing & contributor terms

Free, open source, ad-free.

• Code: MIT (see LICENSE)
• Data (data/, cache/): CC-BY-4.0 — reuse freely with attribution

Contributions are governed by lightweight contributor terms: DCO certification, no CLA — and the data stays open, permanently.

Scope (deliberately) excluded

No accounts, no backend, no email alerts, no scraping of non-OpenReview portals, no LLM pipelines, no PDF rehosting. These are the things that make trackers expensive to run and easy to abandon.