Organisation shifts scheduler

A self-contained, data-driven staff shift scheduler for care homes, hospitals, elderly homes, production lines — any organisation that runs on shifts. It builds a fortnightly/monthly rota automatically from a simple staff list and a set of coverage rules, then shows an hours-and-contract balance check for each person.

Everything runs in a single HTML file. No installation, no server, no accounts, no dependencies — just open it in a browser.

🌐 Live demo: https://github.com/mermina/staff-shift-scheduler

The live demo uses fictional names and data for illustration only.

What it does

• Auto-generates a rota from each person's contract %, the shift types they can work, and coverage targets per shift and day.
• Respects real-world rules: always a night person on, a supervisor each weekday, one early "opener", 11-hour rest between shifts, a cap on consecutive shifts, weekend cover, and rotating the opener.
• Keeps fixed patterns for staff who always work the same days, and auto-schedules everyone else around them.
• Tracks the hours balance (over / under contract) per person, with weighting coefficients for evening, weekend, night and public-holiday hours.
• Bilingual: Icelandic and English, switchable with one button.
• Editable in the browser — change staff, coverage, coefficients and rules, then regenerate. Changes auto-save locally.

How to use it

1. Open the live demo link above, or download index.html and open it in any modern browser.
2. Edit the Staff, Time, Shifts & coverage and Rules tabs.
3. Click Generate schedule.
4. Review the Timetable and the hours/contract check, and export to Excel if needed.

Data & privacy

• This repository holds code only — no real staff data. The demo uses fictional placeholder names.
• Real staff information is personal data under GDPR and must live in a private, access-controlled place (e.g. a private sheet shared only with the manager) — never in this repo or on GitHub Pages.
• Scope: staff scheduling data only — no resident or patient data.
• Data you enter in the tool stays only in your own browser (local storage); nothing is uploaded anywhere.

Notes

• Designed to be reusable: nothing is hard-coded to one workplace — it's all driven by the data you enter.
• A companion Google Sheets version (same scheduling engine) exists for teams who prefer a shared sheet.